Application forms, fees and guidance

Validation checklist

To avoid delay, you should check the following before submitting your application:

  • The correct application form with all questions answered. As part of the Application Form you must complete the ownership certificate as appropriate. 'Owner' means a person having a freehold interest or a leasehold interest, the unexpired term of which is not less than seven years.
  • An Agricultural Holdings declaration would also need to be completed and signed as part of the application form.
  • The Correct fee.
  • Scaled Metric Drawings.
  1. Site Plans should be to a scale of 1:1250 and must be in sufficient detail (showing the north point, nearby road junctions and adjoining properties) to enable the site to be readily identified. These plans should have the curtilage of the site edged in red and any adjoining land owned by the applicant, but not forming part of the application, edged in blue.
  2. Plans, other than Site Plans, should be to a scale of not less than 1:100. Critical dimensions should always be specified on the plans. For any schemes of redevelopment an accurate site survey is desirable. Such survey must show all natural features (ie trees), variation in land levels plus eaves and ridge heights of existing buildings and buildings on adjacent sites.
  3. Plans should be distinctly drawn to help their display to the Planning Committee. Plans must not be drawn in pencil and freehand sketches are not acceptable. Plans and drawings are open to inspection by the public. Applicants are not, however, required to disclose any proposed security arrangements. For new buildings, elevations of the street scene showing adjoining buildings will be required.
  4. Design and Access Statements. In accordance with the GDPO regulations it will be necessary to submit a Design and Access Statement for most types of application. It should explain the principles and concepts that have been applied to the development and how issues relating to access have been dealt with. For advice on when a statement is required, and the level of detail to be included, please use the following link to the web site for the Commission for Architecture and the Built Environment (CABE)
  5. Trees or hedges on or near the proposed development.

This is not an exhaustive list as there are so many variations that can occur. When you submit your planning application, the paperwork will be checked and you will be contacted if there is a problem.


  1. Incomplete, unsigned or undated certificates (ie. Certificate of ownership, Agricultural Holdings certificate) and unsigned or undated declaration.
  2. No site location plan submitted. Site location plan not drawn to the scale indicated or application site not edged in red.
  3. Drawings show encroachment onto adjoining land and notice has not been served onto owners.
  4. Not all the works that are shown on the plans are described on the application form.
  5. No roof plans or site sections submitted with application.
  6. Not all elevations submitted (all elevations are required where the proposed work or part of works will be visible).
  7. Installation of replacement window applications (these applications are often submitted with little or no details)
  8. Block Plan (absence of a plan indicating the exact location of proposed works drawn in relation to the existing buildings and site boundaries)
  9. Discrepancies between the floor plans and elevations submitted regarding the proposed works and frequently where dimensions are stated they are not accurate when compared with the scale indicated. (These discrepancies are very common and delay could be avoided if plans were checked thoroughly before submission).
  10. Incorrect fee or absence of the statutory planning fee.