Annual canvass - August to December
Changes to the Annual Canvass 2020
Each year between August to November, a household form is sent to every residential household in Sutton to confirm that the information we hold on the Register of Electors is correct. This is called the ‘Annual Canvass’. The revised Register of Electors on the 1st December of each year. Legislation has changed this year. The new rules require us to match all the elector records we hold, against both central government and other council data sources. We will still send communications to each household, but not all households will need to respond.
You will either receive:
- a Household Confirmation letter confirming the details of all occupants registered at the property (this means that all records were matched and you do not need to respond unless there are changes, page 2 of this letter gives you further information).
- a Canvass Form which must be completed and returned either online or by post - even if there are no changes to the information (this means that we have been unable to match all details of occupants against government or other council data sources).
Please make sure you read the communication that we send to you as it will instruct you on what action, if any, you need to take.
How to respond
Due to Covid-19 please help us keep you and our staff safe and where possible respond online. By law, if we do not receive a response from every household we have sent a Canvass Form to we must send a canvasser to that address to obtain the information on the doorstep. Legislation refers to this as the 'personal door knocking stage'. We feel, during these times, where we can avoid the door knocking stage this would keep you and our canvassers safer. Our plea is that you help us achieve this by responding as soon as possible using the online option - or simply return the Canvass Form in the pre-paid envelope.
How to make changes
If you have received a Canvass Form, you must respond to confirm or amend the information we hold. Please respond online where possible at https://www.registersecurely.com/Sutton - you will need to input your individual security codes for your household; these codes are provided on the canvass form we delivered to you. The website allows you to add, remove or amend the information we hold for you and your household.
You can respond either by:
- Amending/updating the canvass form and posting it back to Electoral Services (a prepaid return envelope will be supplied with your form if you are required to return your form).
- If you have no changes you can confirm this by calling the automated registration phone line on 0800 060 8796 - you will need to input your household's individual security codes; these codes will be provided on the communication we send to you (you can only use this facility if there are no changes to the information on the canvass form).
- Going online to https://www.registersecurely.com/Sutton - you will need to input your household's individual security codes; these codes will be provided on the communication we send to you. Our dedicated website allows you to add, remove or amend the information we hold for your household.
Once we receive your response:
- Removals - we will delete the names from your household
- New names - any new residents will also need to complete an additional form giving their national insurance number and date of birth. We will send an individual form but it is quicker (and cheaper!) if new residents register individually online at www.gov.uk/register-to-vote (as well as completing the household form)
Frequently Asked Questions
I have added my details to the property. Why must I complete an individual application as well?
- The canvass form is an enquiry form - for you to add names for us to update our records and send you an application to complete - the canvass form is not a registration form.
How do I register?
- By completing an individual application giving your full name, national insurance number, date of birth and previous address. You can register by going online at www.gov.uk/register-to-vote
- once you have applied and have been successfully verified we will send you a letter or email confirmation.
Why do I need to do both?
- It is the law that you are required to provide this information (Representation of People Act 1983).
I have received an email for an address that I no longer live at, what do I need to do?
- During the annual canvass we will send encouragement and reminder emails to residents that we currently have registered at the address. If you have received an email but are no longer resident at the address email firstname.lastname@example.org.
uk giving the address and the names of the people that have moved out so we can update our information.
Why do I have to register?
- It is the law that you have to provide this information (Representation of People Act 1983).
- You cannot vote unless you are registered.
- You cannot get credit (mortgage, bank account, mobile phone etc.) unless you are registered.
If I do not return my form - how will I register?
- If you have received a Household Confirmation letter - you do not need to return your form, you will automatically be included on the revised 2020 register.
- If you have received a Canvass Form - you must respond providing the information of all residents over the age of 16 at the property. Any new names added to the property will also need to complete an individual application giving your full name, national insurance number, date of birth and previous address. Once you complete the Canvass Form new applicants can register individually by going online at www.gov.uk/register-to-vote
Electoral Services email - email@example.com