Events in Parks and Street Parties
Events in Parks
Parks are attractive locations to host events. They are easy to access and have space to accommodate large numbers of attendees, enabling event organisers to maximise footfall.
Sutton Council charges different fees for holding events in parks based on the nature of the events being held (e.g. funfairs, circuses, car boot sales, etc), the scale of the event and the number of days the event is being held/land is being occupied for.
For events in parks event organisers must, prior to the event being held:
- Complete the Initial Park Event Enquiry Form. You will then be contacted by a member of the Neighbourhood Services team to discuss the event and to advise on the fee.
- Following response from Neighbourhood Services to your initial enquiry, complete the Combined Event Notification Form/Risk Assessment - to be submitted to email@example.com.
- Once the event has been approved, arrange payment through the Council's Pay for it.
Applications for new events held in parks and open spaces require approval from ward councillors
Street parties are a great way to meet your neighbours and build community spirit, so it's important to make sure that it's well planned so that everyone involved has a good time and stays safe.
If you are planning on holding a street party, you will need to submit the following applications:
Road closure - To apply for a road closure, you will also need to send your above event notification form onto the Streetworks Team (firstname.lastname@example.org) at least 4 months in advance of the event. Please note, there is a fee of £842.00 for a road closure.
Parking suspension application - If there is on-street parking along the road you wish to close, you will require a parking suspension. You will need to submit the application to email@example.com. Please note, there is a fee associated with the suspension of parking enforcement. Please see Sutton Council event fees and charges.
There are a number of other elements you may need to consider when planning your street party:
Insurance: All events held on Council land and within Council properties will require the organiser to possess valid public liability insurance of at least £1m, unless a higher limit is required
Road closure consultation: Before applying for a road closure, you will have to conduct a consultation with all people living/businesses operating within the road you are proposing to close. This must be done at least 2 weeks prior to you submitting your application to the Streetworks Team. Letter templates are available here.
Traffic management: If you are intending on preventing through traffic, you will need to provide the Streetworks Team with a traffic plan showing the exact extent of the closure and a suggested alternative route for traffic
Alcohol: If you plan to sell alcohol at your street party, you will need a Temporary Events Notice (TEN). This is a temporary permission for licensable activities. Please note, there is a fee of £21 for a TEN
Noise: Be mindful of the surrounding area, ensuring that any music played is not too loud and doesn't go on too late, as this could lead to noise complaints
Funding: Community groups can apply for a community event grant the Sutton Council Local Place and Engagement (LPE) service, by submitting a Neighbourhood Grants, Event Fees and Charges Application Form to firstname.lastname@example.org. Please note: approval for event funding applications is subject to budget availability. If you are applying for a road closure, you are doing so on the basis that you are charged for the road closure, regardless of whether you are successful in your grant application.