Event planning

Events in Parks and Street Parties

Events in Parks 

Parks are attractive locations to host events. They are easy to access and have space to accommodate large numbers of attendees, enabling event organisers to maximise footfall.

Sutton Council charges different fees for holding events in parks based on the nature of the events being held (e.g. funfairs, circuses, car boot sales, etc), the scale of the event and number of days the event is held and land is occupied.

For events in parks event organisers must, prior to the event being held:

  • complete an application form

  • submit payment for services (e.g. repair of grass areas, waste collection) and the special event returnable deposit

  • complete a risk assessment

  • provide proof of valid public liability insurance

Applications for new events held in parks and open spaces require approval from ward councillors. 

If you are planning on holding an event in a park within Sutton, please contact the Leisure Link team through the Council's contact centre by calling 0208 770 5000.

Street Parties 

Street parties are a great way to meet your neighbours and build community spirit, so it's important to make sure that it's well planned so that everyone involved has a good time and stays safe.

If you are planning on holding a street party, you will need to submit the following applications:

  • Road closure - To apply for a road closure, you will also need to send your above event notification form onto the Streetworks Team (streetworks@sutton.gov.uk) at least 4 months in advance of the event. Please note, there is a fee of £825 for a road closure.

There are a number of other elements you may need to consider when planning your street party:

  • Insurance: All events held on Council land and within Council properties will require the organiser to possess valid public liability insurance of at least £1m, unless a higher limit is required

  • Road closure consultation: Before applying for a road closure, you will have to conduct a consultation with all people living/businesses operating within the road you are proposing to close. This must be done at least 2 weeks prior to you submitting your application to the Streetworks Team. Letter templates are available here.

  • Traffic management: If you are intending on preventing through traffic, you will need to provide the Streetworks Team with a traffic plan showing the exact extent of the closure and a suggested alternative route for traffic

  • Alcohol: If you plan to sell alcohol at your street party, you will need a Temporary Events Notice (TEN). This is a temporary permission for licensable activities. Please note, there is a fee of £21 for a TEN

  • Noise: Be mindful of the surrounding area, ensuring that any music played is not too loud and doesn't go on too late, as this could lead to noise complaints

  • Funding: Community groups can apply for a community event grant the Sutton Council Local Place and Engagement (LPE) service, by submitting a Neighbourhood Grants, Event Fees and Charges Application Form to neighbourhoodgrants@sutton.gov.uk. Please note: approval for event funding applications is subject to budget availability. If you are applying for a road closure, you are doing so on the basis that you are charged for the road closure, regardless of whether you are successful in your grant application.

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