Event planning

Insurance, Fees and Funding


The Council recommends that all event organisers possess valid public liability insurance of at least £1M. For certain events that take place on Council land, such as those with higher risk activities, the Council may make it mandatory for the event organiser to possess valid publicly liability insurance, which may be higher than £1M, before approving the event application. Examples of these events include:

  • Firework displays
  • Festivals (for sport, food, music, etc.)
  • Events where alcohol is served/permitted.
  • Events operated by private companies and businesses.
  • Events where money is handled and where organisers seek to generate profit from the event. 

Please note, all events held in parks and open spaces require event organisers to possess public liability insurance of at least £5M.


Sutton Council Event Fees and Charges

When planning your event, it is important to be aware that there are a number of Council services that require you to submit an application and pay a fee. The Council is legally required to charge all event organisers equally.

For example, if you are planning on holding an event on Council land (e.g. in a park), utilising Council services (e.g. waste services) or require traffic management arrangements (e.g. road closures and parking suspensions).

Please see Sutton Council event services fees and charges for a full list of what Council services you will need to submit an application for, and the fees that are required. Please note, these fees are correct as of 1st April 2021, and this document is reviewed annually. Please contact the relevant service directly for the most up-to-date fee.


Community Event Funding 

Community event organisers can apply for community event funding through the Sutton Council Local Place and Engagement (LPE) service, by submitting a Neighbourhood Grants, Event Fees and Charges Application Form to neighbourhoodgrants@sutton.gov.uk.

This application can take up to 6 weeks to process. Please submit your application at least 6 weeks in advance of your event, or ideally once you have submitted your Combined Event Notification Form/Risk Assessment. 

The LPE service will assess the application and send it to the relevant Ward Councillors for approval or rejection, and the decision is made by the Strategic Director of Environment, Housing and Regeneration.

Approval for event funding applications is subject to budget availability. If you are applying for funding to cover Council services, you are doing so on the basis that you are charged for the service, regardless of whether you are successful in your grant application.

When you apply for a Council service that requires a fee or charge (for parking services, etc) you will still be directly invoiced the payment, however you can apply for the community event funding to help cover this.

Please note: private, commercial events cannot apply for community event funding.