We support the planning and delivery of public events in the Borough. We encourage the success and well-being of the public at public events and aim to help minimise any inconvenience to:

  • residents
  • businesses and
  • the general public

We aim to ensure that all events organised in the borough:

  • take place safely
  • are well organised
  • engage all relevant stakeholders in the planning process

Sutton Safety Advisory Group (SAG)

If an event is considered Large, the event organisers' event management plan with:

  • relevant Council services involved in the event and
  • members of the Safety Advisory Group (SAG)

The SAG is a multi-agency forum that provides specialist independent advice to event organisers to:

  • promote high levels of safety and welfare at events by giving advice and guidance
  • promote good practice in safety and welfare planning for events
  • ensure events have a minimal adverse impact on the community

The SAG functions in an advisory capacity, and the event organiser retains all legal accountability. Members of the SAG include:

  • Sutton Council Emergency Planning Service (event safety)
  • Sutton and Kingston Council Environment Services
    • environmental health and licensing
    • ensuring compliance with food safety
    • health and safety
    • noise management
  • Sutton Council Building Control provides advice on:
    • temporary stands
    • staging
    • demountable structures
  • Sutton and Kingston Council Highways and Transport
    • impacts on traffic and transport
    • road closures
  • Sutton Council Parking Services, for parking suspensions and dispensations
  • Metropolitan Police for advice on:
    • safety issues
    • public safety
    • crowd management
  • London Fire Brigade advise on technical safety for:
    • risk-specific activity
    • public safety
  • London Ambulance Service for advice on:
    • safety issues
    • access and egress considerations
    • deployment of resources

A SAG meeting is coordinated by the Safer Sutton Partnership Emergency Planning Service if:

  • any member of the SAG requests a meeting to be convened, or
  • multiple agencies or services have concerns about the operation of the event

The event organiser needs to attend the SAG meeting to:

  • discuss any concerns from agencies or services and
  • to receive guidance from the SAG members to better prepare for the event

The event organiser will receive support to safely improve the event's running.